Donovan Logistics Delivers New TSA Equipment to Logan Airport

  • By Justyn Faber
  • 21 Dec, 2017
Donovan Logsistics recently transported new automated TSA equipment that helps speed the check-in process to Logan airport. 

Due to the sensitive nature of this equipment, it had to travel in a safe and stable environment. Donovan Logsitcs handled the final mile from our facility in Franklin MA to Boston. 

Check out the Boston 25 News story about what the these new checkout lanes mean for travelers. 

Donovan Logistics Blog and News

By Justyn Faber 21 Dec, 2017
Donovan Logsistics recently transported new automated TSA equipment that helps speed the check-in process to Logan airport. 

Due to the sensitive nature of this equipment, it had to travel in a safe and stable environment. Donovan Logsitcs handled the final mile from our facility in Franklin MA to Boston. 

Check out the Boston 25 News story about what the these new checkout lanes mean for travelers. 
By Justyn Faber 20 Dec, 2017

Enforcement of the Federal Motor Carrier Safety Administration ‘s rule requiring drivers to use electronic logging devices to record duty status and hours compliance began Monday, but nationwide, blanketed enforcement of the mandate hasn’t truly begun in earnest, according to reporting from CCJ sister publication Overdrive .... Read more at CCJ.
By Justyn Faber 20 Dec, 2017

There’s no doubt that trade shows are critical in positioning your company to your ideal audience. Most professionals that attend industry specific trade shows are excited by the education they will receive and motivated to find solutions their challenges and goal attainment.

Trade shows serve as a near perfect environment to gather qualified leads and opportunities. So, investing in these types of events are critical. However, they are not cheap! Sponsorship fees, hotel, travel, meals, staff training, drayage, and one the most expensive aspects - shipping.

Yes, shipping can be quite expensive, especially if you have a rather large, complex booth that requires full trailer loads. But the good news is that through proper planning and strategic thinking, you can reduce your shipping cost, in most cases significantly.


Here at Donovan Logistics, our trade show logistics experts are constantly looking for ways to add value for our clients. One way we do that is to proactively collaborate and suggest all the possible ways to reduce their shipping costs. This helps our client maximize their trade show budgets as well as positions us as strategic long term partner for them.

With decades of trade show experience, here are our top suggestions for reducing your shipping cost.


How Are Shipping Costs Calculated? 

If your company exhibits at a lot of shows and has a pretty decent sized booth, then you are familiar with Van Lines vs. Common carriers. In most cases, you’ll want to use a Van Line that specializes in trade show logistics. (more on that later).


When using a specialized trade show van line, shipping costs are based on the linear feet used in the trailer, the miles traveled, and the fuel used. Weight isn't typically a factor in pricing unless your shipment is extremely heavy. In addition, these charges are governed by tariffs, which are basically U.S. and international regulations regarding transportation costs

Van Lines like Mayflower for example offer the fastest service besides of course small package carriers such as UPS and FedEx. This is because these loads go directly to its destination venue without any additional stops. As, opposed to common carriers which typically make multiple less than truck load (LTL) pick up stops along the way. Common carriers cost less, but the risk of damage and late arrivals are real.

( For easier reading, you can download the PDF checklist here!)



1. Van Line vs. Common Carrier

Although specialized van lines tend to be more expensive, they are typically safer and more reliable. So, avoiding common carriers or carriers that do not normally move trade show exhibit booths is the safe bet in the long run.

 

Your best bet is to select a carrier with a dedicated trade show division such as Mayflower. Van Lines like UniGroup/Mayflower are equipped with air-ride suspensions, blankets, logistics bars, etc. - all designed to haul sensitive and high value equipment.


2. Strategically Plan Your Tour

Instead of shipping to and from each show separately, look at the big picture. Decide when it makes financial sense to ship your exhibit properties back to your exhibit house or carriers warehouse, and when it makes more sense to ship them directly to your next show site and store them there until you need them next.

 

An experienced carrier is able to help you think through what makes the most sense from a cost and efficiency standpoint based on your show schedule. Typically, you can store your exhibit at an advance warehouse for your next show for free for 30 days before the show.

 

For example, at Donovan Logistics, we have affiliated local warehouse spaces that can accommodate our clients’ booths.


3. Show-to-Show Shipping

If you exhibit at multiple shows a year, it will probably be more cost effective to ship materials from one location to the next consecutively. This will save shipping costs because you won't have to t have to ship from the first trade show location, back to your office location, and then to the next trade show.

 

It is potentially cheaper to ship the materials directly to the city of the next trade show and briefly hold it in storage until the next show date.

 

The most cost effective way to ship from show to show is to use less-than-truckload (LTL) shipping. This is where you only pay for the space you use.


4. Ship to Your Hotel

If you cannot consolidate boxes, or you have last-minute shipments, it is usually less expensive to ship to your hotel business center or a local FedEx office to avoid paying material-handling minimums.

 

Shipping to your hotel can also save time, since small-package freight shipped to the convention center must be weighed, and inbound material-handling forms must be written. This can delay delivery to your booth anywhere from a few hours up to a full day.


5: Weigh and Measure Your Materials

 

To get the most accurate shipping rates, the first thing you should do is weigh and measure each item that you will be shipping. Many freight companies will estimate the size and weight of your shipment. Make sure you have all your weights and dimensions written on each box or crate.

 

▢ Height X Width X Height                          

▢ Weight                          


6. Shipping Case

Shipping cases are no doubt expensive. We’ve seen some tip the $10,000 mark for just one! However, these cases are designed to safely store high value items such as electronics and computer equipment and components.

 

Damaged items will cost much more in the long run vs the investment in high quality, durable shipping cases.


7. Consolidate Freight

A big advantage of using a van line is the fact that you can stack crates which helps to consolidate your loads.

 

Common carriers do not allow this. Common carriers only allow floor loaded freight. So, if you’ve always used two or more trucks to haul all your exhibit freight with common carriers, then you can consolidate it all into one van line trailer. Even though van lines can be more expensive per load, consolidation will save you a substantial amount, sometimes thousands.

 

Our customer support specialists typically work with our clients to come up with different configurations that will fit best and be the most cost effective.


8: Fully Pack Crates

Make sure to pack all your boxes as full as possible. When possible, build your pallets taller instead of creating another separate one. Use industrial plastic cellophane to wrap your freight tall and strong.


9. Rent Tables vs. Shipping Your Own

Tables are large and hard to pack. It can become unnecessarily expensive. Save the expense by renting tables from the trade show venue. 


10. Transportation Booking (Exhibit House or Yourself)?

Sometimes having your exhibit house arrange transportation makes the most sense. It’s one less thing for you to worry about.

 

In exchange, your exhibit house will typically add a surcharge ranging from 20-30 percent of your shipping costs as their transportation service fee. If you want to maximize your cost savings then you should think about arranging the shipping yourself. If you do want to stick with your exhibit house to handle this, then make sure they are also gathering competitive bids and passing on the savings to you.


11. Expand Shipping to Strengthen Leverage

If you can work with a carrier that is open to offering discounts contingent on them shipping for other departments in your company, then that gives you great leverage. This can include product shipments and employee relocation  programs.


13. Track Your Driver

If your driver misses your inbound target time or does not have a current certified weight slip, charges can add up quickly. In addition to material-handling penalties from the general services contractor (GSC) for being late (up to 25 percent of your total material-handling invoice), your truck will be sent to the end of the line to unload, which can start a domino effect of detention charges, overtime material- handling fees, and overtime charges by your installation labor.



About Donovan Logistics

Donovan Logistics helps Trade Show Managers reduce their shipping costs while reducing the risk of delayed delivery and damaged exhibit materials. We are different than most carriers because our vans are specifically designed to haul trade show exhibit booths.

 

Our clients tell us that we have helped them:

 

Reduced risk of costly damage to high value exhibit materials

 

Lower the risk of delays and late check- ins.

 

Our team consists of trade show logistics experts that build long term partnerships with our clients, where we proactively seek out all possible ways to reduce your shipping costs without compromising service.

 





By Justyn Faber 25 Sep, 2017

Are you running out of storage space for your excess inventory, aftermarket parts, or high-value products? Do you need a clean, well maintained, local warehouse facility?

Donovan Logistics offers short or long-term warehouse storage; order fulfillment programs; kitting and distribution and asset management programs. 

Also, with our transportation and logistics expertise, we can assure shipments are implemented in a timely manner with destinations anywhere in the world to meet your commitments to your customers, partners and/or manufacturing facilities


By Justyn Faber 06 Sep, 2017

If you are responsible for shipping or managing logistics for a company that provides sensitive, high-value equipment then this post will highlight how Donovan Logistics custom packs, loads and ships each of our client's loads. 

We just finished an important delivery for one of our local clients. They had to ship out a few units to their customer's site. These units were high- value, and needed to be protected and transported with extreme care. We do these types of projects everyday. But, this specific job was for my personal client, so I decided to take a closer look at the entire packing and shipping operation from start to finish. This also got me thinking...why don't we share our process? That way our clients can see how their freight is handled, packaged and transported. I thought it would be helpful to give them an inside look of we do it here.  

A major concern that our clients have is ensuring  that their customer's products get to
their location on time. And, even more importantly, that those products arrive undamaged, in pristine
condition, and in proper calibration (if it's a technical unit). When we talk about high-value, what we;re referring to products and that  includes medical equipment, specialty electronics and machinery with sensitive components, retail store fixtures and kiosks, and custom trade show booth materials.

Your clients have invested  significant amount of money into purchasing your products. It's safe to say that the sales cycles on these purchases were anywhere from 6 months to a year, and in some cases 2 years. Your company's product development, marketing, sales, and management teams have invested countless hours tailoring a  solution that meets the client's exact needs. Legal and sales have worked hard to structure a deal that will provide the most value for the both parties. On top of that, everyone has made sure that great a customer experience throughout the buying process has been delivered. 

Now that the contract is signed, it’s up to you to make sure that the product is delivered on time and in perfect condition. So, it only makes sense that you’ll want the safest, most reliable way to transport the final products.

You could choose to go with a common carrier because they tend to have the cheapest line-haul rates. However, this comes with a high-risk factor. Common carriers are all about volume and speed. Speed is a good thing, however, when it comes to products with price tags ranging from $250k to $1M, I'm willing to bet you’d rather that your freight is bulletproof during a long transit time. The main factors our clients care about include:  

Time - Your company has an agreement in place to deliver the product at certain date so the install or implementation team can get the client up and running. Usually, there is a penalty clause built into the contract, meaning for every day it's late, your company gets charged a fee. This fee is a usually a percentage of the final purchase price, which eats into
the company’s profit.

Damage -  Neither you nor your client want the headache of dealing with the damaged product. In most cases, the product is custom built for the client's specific needs. Insurance will cover the damage, but it won’t make up for lost time. Not to mention the potential lost revenue this unit will be responsible for producing for the client.

Customer satisfaction and experience - Customer experience is a soft cost that cannot be overlooked. Delivering a  great customer experience is what world class organizations strive for. The customer experience should extend to your transportation and shipping phase as well. On time delivery, pre-calls made to delivery sites, good customer relations on your behalf, clean trucks and professional and courteous drivers are all part of making sure customer expectations are met.

So how do you place a higher guarantee that your product will arrive at your end client on time, undamaged and in proper calibration? One way is by choosing a logistic partner that specializes in high-value freight management and delivery.  Padded van lines like Donovan Logistics's main priority is secure transportation.

Let me illustrate the difference in service provided by padded van line,  by walking you through each
crucial step of my client's recent project.

 

By Justyn Faber 18 Jul, 2017

We're proud to announce that Donovan Logistics has been named the exclusive Mayflower Express agent for New England. As the exclusive Express Agent, we perform 100% of all pick-ups & deliveries registered across the Mayflower family of agencies that are under 3,500 lbs within the New England region. 

This provides us with a larger local presence giving our clients even greater coverage. This also allows us to package client orders with Express orders to consolidate local routes, and reduce our clients costs. 

We'd love to hear form you to see how we can help your logistics operation.  

By Justyn Faber 18 May, 2017

If your company exhibits throughout the year, then you are familiar with the difference between van Lines and common carriers. In almost every situation, you’ll want to use a Van Line that specializes in trade show logistics versus a common carrier. 

Van lines like Mayflower are specifically designed to haul high value equipment such as trade show exhibit booths because of they are equipped with air-ride suspension, bars, pads, blankets and lifts. In addition,  van line drivers specialize in hauling this type of freight. 

When using a specialized trade show van line, shipping costs are based on the linear feet used in the trailer, the miles traveled, and the fuel used. Weight isn't typically a factor in pricing unless your shipment is extremely heavy. In addition, these charges are governed by tariffs, which are basically U.S. and international regulations regarding transportation costs

Van Lines like Mayflower for example, offer the fastest service besides of course small package carriers such as UPS and FedEx. This is because these loads go directly to its destination venue without any additional stops. As, opposed to common carriers which typically make multiple less than truck load (LTL)  pick up stops along the way. Common carriers cost less rate wise, but the risk of damage and late arrivals make a van line the smarter choice in the long run. 


By Justyn Faber 28 Apr, 2017

Quick Trade Show transportation story to share so you don't have to deal the same issue.....



We had a long term client that every year booked a round trip order with us going to a private trade show. This client is based in MA and the first show was at a hotel in Washington, DC. After handling it successfully without any issues for 5 years in a row, the customer decided to go with an alternate option that provided them with a few hundred dollars in savings. The show location in DC had restrictions, so we would ship this on a dedicated straight truck with a lift-gate. In addition, this was a full white glove, blanket-wrap shipment. The product was lighting & staging equipment, very awkward sizes, tall pieces, odd stacking, etc. So something like this really takes someone with true moving company experience to ensure a safe & effective load/unload process.



The client called our of VP of Logistics, Dan, in a panic on the Sunday evening before the Monday show, stating that their alternate option was a disaster on the inbound load from MA to DC. This particular carrier didn’t provide the full amount of equipment, was unable to be reached for in-transit updates for weekend tracking, and showed up late for their delivery. Since this Trade Show transportation and logistics is our specialty, were able to help. By Monday morning, we had secured a replacement for the return shipment from DC to MA, and customer has booked it with us every year since. They were very impressed that not only were we responsive after hours on a weekend, but also able to secure capacity for them.



This is just one store of how we deliver value each and every time for our clients. If you've ever been in similar situation and want to learn more about our "On Time Guarantee" please visit our trade show page for more information .


Justyn Faber

Director of Business Development 

By Justyn Faber 28 Apr, 2017
We're pretty excited over here at Donovan Logistics. On April 26th we officially launched our new and improved website!

Our previous website did it's job for a while and it allowed clients and potential clients to find us online and get an ok overview of our services and capabilities. But, we knew it was missing some key things. 

For one, although it was a light weight website in terms of number of pages, it didn't exactly provide the full picture of what we specialize in. If you visited that site, you knew that we were a logistics and transportation company focused on trade shows and retail store roll-outs. That's good, since those are two main specialties of ours. What's not so good...is that we do much more than that and we needed to convey that to our market place. We needed to segment our offering s based on industry, as they all tend to have different needs. One thing that all the industries we serve have in common however is that they all require highly specialized logistics experts, operators, trailers and equipment. 

Second, the site was really just a brochure that happened to be online. Back in the early to mid 2000's a company could maybe get away with that. We wanted our visitors to have more information, without overwhelming them. Our vision was to have a resource rich educational website that advised our market on best practices, tips and tricks, industry trends and news, and of course provided an even clearer more defined picture of our capabilities and how we can best serve our clients. 

With this plan and vision in mind, we are committed to featuring great, useful content and insights that would help our audience, clients and potential clients make more informed decisions when it comes to transportation and logistics. 

We've started on that journey and this site will be updated constantly as we receive user feedback. Our team will be adding valuable content regularly. 

So, if you're job is to manage logistics and transportation for your company then this will be a great resource for you. This  blog will also be updated regularly, so stay tuned. Our content plan includes articles for Trade Show manager, Trade show exhibitors, logistics managers, store operations, traffic managers and really anyone that needs to deal with challenging transportation issues. 

We thank you for your support and please feel free to contact us with any feedback and ideas we can incorporate into our resources and site. 


Justyn Faber
Director of Business Development 
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